PERFORMANCE REVIEW REPORT

Performance Review Report

(Audited By Chartered Accountant)

After four decades of ‘business as usual’ the Trade and Industry of Pakistan is faced with intense competition and de-regulated global environment. The need for attaining and retaining competitive advantage is business performance is more than ever before. The new operational realities require PTIDA to formulate a new strategic thrust in its Management and operations.

MAIN OBJECTIVES

  1. To define Corporate Vision, Mission, Objectives and Operating Strategy of PTIDA so as to serve the best interests of Stake Holders effectively and efficiently.
  1. To organize Human Resource and Operating Systems of PTIDA for optimum efficiency.
  1. To make PTIDA Pro-active and Members-oriented.
  1. To improve profitability of PTIDA.
  1. To improve Corporate Image of PTIDA the Apex body of Trade & Industry in Pakistan.

MISSION STATEMENT

  • TO PROVIDE DYNAMIC LEADERSHIP TO PAKISTAN’S TRADE & INDUSTRY.
  • TO PROVIDE FACILITATION FOR GROWTH & DEVELOPMENT OF TRADE & INDUSTRY THROUGH PROVISION OF RELEVANT & TIMELY INFORMATION, KNOWLEDGE, EXPERTISE & OPERATING ENVIRONMENT.
  • TO PROMOTE PROFESSIONALISM, GOOD CORPORATE GOVERNANCE & BUSINESS ETHICS.

KEY RESPONSIBILITIES

  • EFFECTIVE – GOVERNMENT INTERFACE FOR FORMULATION & IMPLEMENTATION OF BUSINESS ORIENTED POLICIES AND OPERATING SYSTEMS.
  • EFFICIENTLY REDRESS BUSINESS PROBLEMS.
  • PROMOTION OF ALL SECTORS OF TRADE & INDUSTRY.
  • PROMOTION OF COUNTRY’S INTERNATIONAL TRADE.
  • PROMOTION OF PROFESSIONALISM, GOOD CORPORATE GOVERNANCE AND BUSINESS ETHICS.
  • MAKING POSITIVE CONTRIBUTION TOWARDS DEVELOPMENT OF SOCIETY.

CORE FUNCTIONS

  • GOVERNMENT POLICY AND REGULATIONS MANAGEMENT.
  • SECTORAL BUSINESS DEVELOPMENT.
  • INTERNATIONAL TRADE PROMOTION.
  • BUSINESS INFORMATION MANAGEMENT.
  • POSITIVE IMAGE PROMOTION OF TRADE & INDUSTRY.

SUPPORTIVE FUNCTIONS

  1. RESEARCH & DEVELOPMENT
  1. ACCOUNTS & CORPORATE AFFAIRS
  1. HUMAN RESOURCE MANAGEMENT
  1. ADMINISTRATION
  1. COMMUNICATION
  1. EVENT MANAGEMENT
  1. PUBLIC RELATIONS & PROTOCOL
  1. RECORD MANAGEMENT
  1. REGIONAL OFFICES MANAGEMENT

FUNCTIONS / RESPONSIBILITIES OF THE EXECUTIVE COMMITTEE

  1. To formulate Policies for the operation of PTIDA.
  1. To discuss and decide upon important issues facing the PTIDA and its Members.
  1. To review implementation of decisions taken by the Executive Committee.
  1. To review Reports of the specific Standing Committees, Working Groups, Task Force, Ad-hoc / Sub-Committees, etc.
  1. To approve Annual Operating Budget and Annual Accounts of PTIDA.

RESPONSIBILITIES OF THE CHAIRMAN

  1. To represent as it’s Head, before the Government and other organizations both local and abroad.
  1. To ensure effective implementation of the decisions of the Executive Committee through the Secretary.
  1. To call meetings of the Executive Committee and General Body of PTIDA and present important issues of the PTIDA and its Members for decisions thereon.

RESPONSIBILITIES OF THE VICE CHAIRMAN

To advise Chairman PTIDA on Policy and Key Operational Issues.

  1. To carry out any Assignment / Responsibility entrusted by the Chairman.

OBJECTIVES

The Objects for which the Association is established are:

  1. To encourage friendship and unanimity amongst Tyre Importers and Dealers on all subjects involving their common good
  2. The good relation between members of the Association
  3. To promote and protect the trade, commerce in Pakistan in general and of the tyre importers and dealers in particular.
  4. To consider questions connected with the trade and commerce of its members.
  5. To collect and circulate statistics and to collect, classify and circulate information relating to the trade and commerce of its members.
  6. To take all steps which may be necessary for promoting the trade and commerce of its members.
  7. To make representations to Local, Provincial and Central authorities on any matter connected with the trade and commerce of its members.
  8. To arbitrate in settlement of disputes arising out of transactions in tyre trade between the parties willing or agreeing to submit to arbitration in accordance with arbitration rules of the Association.
  9. To advance and promote commercial and technical education connected with the trade and commerce of its members.
  10. To undertake special enquires and initiate or support any action for securing redress of legitimate grievances of the trade and commerce of its members.
  11. To take any action which may be conducive to the extension of the attainment of the objects of the Association.
  12. To subscribe to and become a member of the Federation of Pakistan Chambers of Commerce & Industry and to procure from or communicates with any organization of the trade, commerce and industry such information as may be likely to forward the objects for the Association.
  13. To regulate conditions of employment in the trade conduct or carried on by its members.
  14. To acquire the assets for the Association on such terms and conditions as may be agreed to or decided.
  15. To take effective steps for the eradication of unethical business practices and conditions from the field of trade and commerce.
  16. To co-operate with other organizations or trade in forming a National Arbitration Association of Pakistan and seek liaison with similar other bodies abroad or seek affiliation with them with the approval of the Government.
  17. To acquire by purchase, lease, hire, exchange or otherwise either store or jointly with any other organization, company or persons moveable or immovable property which the Association may from time to time think proper to acquire and hold the same for and in the interest of the Association.
  18. To sell, lease or mortgage, surrender, exchange or dispose off or otherwise deal in any manner whatsoever with or any part thereof the moveable property belonging to the Association.
  19. And generally do all that may be necessary for the realization of the above objects of the Association, directly or indirect.
  1. Every member of the Association undertakes to contribute to the assets of the Association in the event of its being wound up, during the time be is a member, or within one year afterwards, for the payment of the debts and liabilities of the Association contracted before the time at which the ceases to  be a member and all of the costs, charges, and expenses of winding up the same and for the adjustment of the rights of the contributions amongst themselves, such amount, as may be required, but not exceeding Rs. 500/-
  1. If upon the winding up or dissolution of the Association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to, or distributed to such other institution or institutions having object similar to the objects of the Association to be determined by the members of the Association at or before the time of dissolution, and in default thereof by such judge of the court in Karachi as may have or acquire jurisdiction in the matter.
  1. Amendments of this Memorandum and Articles of Association shall be subject to the approval of the Federal Government and shall also be made when required by the Government in public interest.
  1. Paragraphs 4 to 7B of this Memorandum are conditions on which a license is granted by the Federal Government to the Association in pursuance of Section 3 of the Trade Organizations Ordinance 2007.
  1. The limit of liabilities of its members shall not be less than reasonable and having regard to all the circumstances.

PURPOSE

7). The Association is established for the purposes expressed in the Memorandum of Association.

8).

(i). Every application for the membership of the association shall be made on a form prescribed by the Association and submitted by the Applicant to the Secretary General together with the first year’s Membership subscription and the admission fee.

(ii). Every individual business concern firm or joint stock company desirous of becoming a member of the Association shall “submit to the Secretary General, membership application form.  The application so received shall be placed before the next meeting of or circulated amongst the Executive Committee which may accept or reject the same for the reasons specified in the rejection order.

(iii). In case of rejection, no further application shall be entertained for a period of one year reckoned from the date of such rejection and the fees paid by the Applicant shall be refunded.  The applicant shall, however, have the right to approach the Director General, whose decision in this regard shall be final and binding.

9). Every member shall have the following duties and obligations:

(a). To make every effort to carry out the aims and objectives of the Association as set forth in the Memorandum of Association.

(b). To carry out and abide by the rules and regulations of the Association as laid down in these Articles or in the bye-laws framed there-under from time to time.

(c). Submit as far as possible all complaints, appeals, etc. in writing to the Secretary General.

(d). To bring to the notice of the Executive Committee any matter likely to cause any loss or harm to the interest of the Association or its Members in whatever manner.

(e). To pay the Membership fee of the Association regularly.

(f). To accept and abide by the decision of the Executive Committee provided the decisions are not inconsistent with the provisions of the Memorandum or the Articles of Association or the Trade Organizations Ordinance, or any rules, regulations, instructions or directions issued there-under.

(g). To convey to the Executive Committee all information that may be considered necessary for promoting the aims and objects of the Association.

(h). To take part in the deliberations of the meetings of the Association which he is entitled to attend and to abide by the rules framed for the conduct of the business of the meetings from time to time.

(i). To assist and cooperate with the Executive Committee in the field of trade, commerce and industry with specific reference to the trade or industry the Association is concerned.

(j). The proceedings of the Association, will be treated by members as strictly confidential and will not be discussed in pubic.  Only the Chairman (or his duly authorized nominee) will be entitled to make a public statement on behalf of the Association. If any member has failed to observe the rule requiring proceedings of the Association to be treated as confidential the Association may in writing call upon such member to resign from the Association.

10). The Administration and management of the affairs of the Association shall be vested in :

(i). Office Bearers including Executive Committee.

(ii). The circle Committee, if any.

ANNUAL GENERAL MEETING

11). An Annual General Meeting shall be held every year at such place and time as the Executive Committee may consider convenient at which a Report of the proceedings of the previous year and the audited yearly accounts shall be sent to the members in advance.  The first General Meeting shall be held not less than one month, or more than three months after the incorporation of the Association.

12). Accounting year of the Association will be closed on the 30th June every year and its financial statements duly audited by a chartered accountant alongwith a list of members as on the 30th June shall be furnished by the Association to the Regulatory Authorities, on or before the 31st day of December every year.

EXTRA ORDINARY GENERAL MEETING

13). The Executive Committee whenever it may deem fit may convene a Extra Ordinary Meeting either for the purpose of transacting any Special business or for placing before the members review of the activities in the preceding months.

14). A Extra Ordinary Meeting shall be convened by the Executive Committee upon the requisition of not less than one-third of the members of the Association.  The requisition so made shall state the object of the Extra Ordinary Meeting proposed to be called and shall be presented to the Secretary General of the Association.

15). Upon receipt of the requisition under the preceding Article, the Executive Committee shall forthwith proceed to convene a Extra Ordinary Meeting.

16). Not withstanding provisions of the preceding articles and subject to the provisions of the Ordinance as to the power to alter regulations by Special Resolution, at least twenty-one days notice, specifying the place, the day and the hour of the meeting and of the nature of the special business shall be given for any Special Meeting convened to revise, alter or amend the regulations of the Association.

17). The non-receipt of a notice convening any General Meeting by any member shall not invalidate the proceedings of any such meeting.